Below is information for Grant for the Web grantees. If you have grant-related questions that aren't covered here, feel free to ask in the comments.
Project reports are a way for the Program Team to keep up-to-date on your efforts, and they're also a public and open way for the larger web monetization community to understand what projects Grant for the Web is funding.
There are two kinds of project reports: progress (or interim) reports, which are collected mid-way through your project, and final reports, which are collected at the end of your project.
Reports have two parts: a public post published in the Web Monetization community that covers your progress, where you've struggled, and where you could use support, and a private financial update sent to the Program Team that covers how you've spent your grant money.
Use this report template and publish it here in the Web Monetization community space.
Yes! You are welcome to cross-post your project reports on your own blog or anywhere else. However, reports must also be posted here in the Grant for the Web community space as a required part of your grant work.
Around the 2/3 mark of your project, we’ll email you a custom link with instructions. To complete this update you’ll need:
- The original budget you submitted with your application
- A link to your published progress report
We’ll also request a final financial report when your project is complete.
Please file a progress report midway through your project. For a six-month project, we'd like to see your progress report in Month 4.
We expect you to file a final report within 30 days of completing your project. The approval of this final report by the Program Team concludes your grant work.
These are general guidelines for the Grant for the Web program. Please refer to your signed Grant Agreement for individual details on your project.
We would like an honest accounting about what you've achieved and where you struggled. The Web Monetization ecosystem is new, and Grant for the Web has intentionally funded experimental ideas. This means that in addition to your successes, we understand that you'll run into roadblocks and not everything will unfold as you planned. That's OK! We want to hear about the challenges you've faced so that others can learn from your experience and the overall Web Monetization ecosystem can evolve. You will not get in trouble if you have not achieved everything you set out to, provided you have made an honest effort.
Here is the report template.
Reports are written in Markdown, a simple language to help format text. If you are new to Markdown, check out our guide to Markdown.
The specific payout details are in each individual Grant Agreement contract. If your contract stipulates two or more payments, you must submit both your public progress reports and your private financial update to unlock your additional payments. You’ll also need to send us invoices for each installment.
We understand that circumstances change when moving from a proposal to an active project and you may wish to amend the scope, goals, or deliverables of your project. Below is the process for getting these changes articulated, reviewed, and decided upon. Here are the types of changes we need to know about and approve:
- A shift in the overall goals of your project
- Changing, adding, or removing key deliverables
- Changes to your milestones
- We expect that any accepted scope change will necessitate either a budget reallocation and/or a no-cost extension.
- Make a copy and fill out the Scope Change form and email it to grantee-support@grantfortheweb
- The GftW Program will review and if approved, will add this documentation to your records. Grantee now reports on agreed-upon changes.
- The GftW Program will review and if we deem more conversation and documentation is needed, we will schedule a 30 min meeting, or make a specific request to the grantee. Upon agreement of conditions met, the grantee now reports on the updated scope.
- Any/all further reports filed are done so given these documented changes.
Depending on the circumstances, we are prepared to consider no-cost extensions, which will give you additional time to finish your work, but no additional funding. To request a no-cost extension, make a copy of this no-cost extension template, add your details and email us.
Some institutions require grantees to indicate a contact person from the granting organization. You may list Chris Lawrence, Senior Program Manager for Grant for the Web and/or Erika Drushka, Senior Program Manager for Grant for the Web. For all administrative inquiries, Ayesha Ware will be your contact and can be reached here.
The Program Team meets weekly to review all no-cost extension and budget reallocation requests. If you haven't heard from us after 7 working days, feel free to send another email.